Questions have been received concerning to the dating of a registrant’s seal on professional documents when original documents are sealed and when revisions are made to professional documents after they have been sealed and signed by the registrant. After reviewing Board statutes and rules, including R4-30-304, as well as A.R.S. § 32-125, the Board developed this substantive policy statement. This substantive policy statement is offered as guidance to persons interpreting Board statutes and rules.
SUBSTANTIVE POLICY STATEMENT
To comply with R4-30-304:
If a professional document is revised by the originating registrant after the date the seal is signed, that registrant may:
- indicate the date, nature and scope of the revisions, or,
- re-seal, re-sign, and re-date, with the current date.
If an electronic document is revised and re-plotted, it is considered a new professional document.
It is not acceptable to change the date on a seal.
When multiple sheets in a set of professional documents are individually sealed, only those revised sheets need to be re-sealed and signed. The cover sheet for the set does not need to be re-sealed unless the cover sheet has been revised.
Filed with the Secretary of State on 1-26-04.
Arizona Revised Statutes § 32-125 (B) and (E).
Arizona Administrative Code, Title 4, Chapter 30, R4-30-304.